The importance of data has grown steadily the past decade

Top 5 trends in Purchase to Pay: Data

In this blog series we will discuss the five top trends in P2P. What purchase-to-pay trends should CFOs know about in 2020? And how can companies respond to these trends?

In the first article, we discussed the increasing importance of good supplier relations.

Next trend to be highlighted, is the importance of data and the possibility to analyze large amounts of data.

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Trend 2: Data

The importance of data has grown steadily throughout the past decade, and it’s no wonder it’s on the list for the decade ahead.

Having indirect procurement without a dedicated solution involves spreadsheets and emails. Tracking numbers and data this way is inefficient, compiling them is time consuming and there is a risk of losing the information all together.

The total cost of indirect procurement is commonly underestimated. According to Ernst & Young, optimizing these costs can lead to cost savings of up to 25%. A Purchase to Pay solution enables you to quickly compile data into clear reports so you get the data you need for all the analysis in one place.

Analyze the purchase-to-pay process

In order to do a spend analysis for your organization, use the following metrics:

1. Percentage of invoices based on POs

What percentage of purchase invoices are based on purchase orders? If only a small portion of supplier invoices are based on purchase orders it means purchases are made outside of the system. That makes it more difficult to predict and control costs in advance

2. Percentage of fully automated supplier invoices

What percentage of purchase invoices and purchase orders are fully automated? The higher the degree of automation, the lower the cost per purchase invoice

3. Amount of time from invoice to payment

Measuring the time it takes to make payments is an indicator of the effectiveness of your purchase-to-pay processes

Our next article will be about minimizing risks related to purchase-to-pay. While technological innovation improves the efficiency of back office operations, technology is also providing effective tools for exposing fraudulent activity as well.